Written by Admin on 2025-05-06

How to Download All Emails from Gravity Forms in Wordpress

Gravity Forms is a popular WordPress plugin used by website owners to create contact forms and collect data from their visitors. If you have set up Gravity Forms on your WordPress site and have received numerous submissions via email, you may want to download all those emails for backup or analysis purposes. In this article, we will show you how to download all emails from Gravity Forms in WordPress.

Step 1: Install and Activate 'Export Entries' Plugin

To download all emails from Gravity Forms in WordPress, you will need to install and activate the 'Export Entries' plugin. This plugin enables you to export all form submissions from your Gravity Forms in CSV, Excel, and PDF formats. To install this plugin:

1. Go to your WordPress dashboard and click on 'Plugins' → 'Add New'
2. Search for 'Export Entries' plugin in the search bar
3. Click on the 'Install Now' button and then activate the plugin

Step 2: Export Form Submissions

Once you have installed and activated the 'Export Entries' plugin, follow the steps below to export email submissions from Gravity Forms.

1. Click on 'Forms' → 'Entries' on your Gravity Forms menu
2. Select the form you want to export submissions from by clicking on its name
3. Click on the 'Export Entries' button at the top-right corner of the page
4. Choose the format you want to export your data in. For instance, if you want to download all data as a CSV file, select 'CSV'
5. Select the fields you want to include in your export by checking the boxes beside the fields' names
6. Choose the date range you want to export data for. You can export data for a specific date range or for all time
7. Click the 'Export' button to start the download process

Upon clicking the 'Export' button, the plugin will compile and prepare the form entries for download. Once completed, you can click on the download link to save all the form entries into your device.

Step 3: Organize and Keep Your Email Submissions Safe

After downloading all emails from Gravity Forms in WordPress, it’s crucial to organize them and ensure their safety. Here are a few things you can do:

• Store the downloaded form entries in a secure location on your hard drive or cloud storage.
• Rename the file to something that represents its contents.
• Create backups in case you lose your data or delete something by mistake.

In conclusion, downloading all emails from Gravity Forms in WordPress is a simple process that requires the installation of the 'Export Entries' plugin. Once installed, follow the steps outlined above to export all form submissions, and remember to keep your data organized and safe.